Microsoft Teams is connecting businesses across the country and has become a household name since the start of the global pandemic. People unfamiliar with Teams are under the illusion it functions solely as a video conferencing solution, it soon becomes clear that Teams is much more than that.
Teams has become an integral part of the Microsoft 365 ecosystem. Teams offers a ‘one-stop-shop’ for collaboration giving you a platform that does it all: coordinating tasks, scheduling meetings, a place for sharing files, making calls to an individual or a conference call to multiple people at once – a place for everyone in the office or at home to have the same connective capabilities as each other no matter the location.
Teams has the tools to revolutionise the way you run your business, whether that be in the workplace, at home or helping with the smooth transition to either.
Getting Started with Teams
Firstly, you need to build a record of your business within Teams. The section ‘Teams’ allows you to group access to files, folders and other associated resources within Microsoft Teams.
Everyone runs their business differently, you may choose to create a Team by the client, project or department (for example marketing, purchasing or sales) or any way in which you think suits you best. Only appropriate users assigned to it will have access, in turn ensuring data protection and keeping whatever conversation or files shared relating to the department, project or client safe and ‘ring-fenced’.
A ‘Channel’ is a division of a team, where conversation can be more specific on less broad of a subject. Individual Channel access can be made private or access can be made available to all team members.
Where does SharePoint fit in
SharePoint is still an integral part of Microsoft 365, providing an intranet site (essentially an internal website) for you to store, share and process information between your teams of people.
When creating a Team, a SharePoint site is automatically configured. Also when a channel is created a corresponding subfolder will launch within the associated SharePoint site. The substructures you create through Teams will be mirrored for you in SharePoint, allowing you time to do other things and avoid the hassle of having to do them both separately.
Controlling access to your files
The fastest way to manage file permissions with Microsoft 365 is by assigning ‘roles’ to individual members of a team. Teams and SharePoint are linked, meaning once a role has been appointed within Teams this will affect the team members’ ability to manipulate the content in the corresponding SharePoint site.
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We’re Cloud Nexus and we believe that technology should make life easier, not harder.
We help people move to the cloud, secure their data and work with customers in awesome new ways. We’ll get to know your business and create the most appropriate solution to meet your technical requirements while being commercially sensible in cost.